THE CEG PROPOSAL WILL BE COMPLETED AND SUBMITTED ONLINE.
The sections of the proposal are listed below. When writing your proposal, write in terms likely to be understood by reviewers who are not from your discipline.
It is recommended that you prepare your proposal in a Word Document so you can easily copy and paste text from your proposal into the proposal submission text boxes. The exceptions to that will be that the Biographical Sketches of the PI and co-PIs and the Support Letter should be uploaded as pdf files.
Section 1. Cover Sheet
- Principal Investigator Name
- Position title
- School
- Department
- Project title
- Amount requested (funds from CTL only)
- Co-Principal Investigators (Name, Title, School, Department, Email)
- Courses or curriculum involved in the project
- Number of students in targeted course(s) or curriculum elements per academic year
- Does this project focus on Course-Based Undergraduate Research or ePortfolios? Yes___ No___
- If yes, specify focus: Course-based Undergraduate Research Experiences ___ ePortfolios___ Both ___
Section 2. Abstract (250 word maximum) to be posted on the CTL website if the project is funded.
Section 3. Key Personnel
List all key personnel, including name, title, affiliation, email, and role on project.
Section 4. Project Description (2500 word maximum) including
- Description of course or curriculum, including enrollment figures
- Problem statement (identify a problem and propose a solution)
- Rationale for the project
- Literature review
- Synthesize literature that supports the intervention (rather than simply providing a list of references) in much the same way you address existing knowledge in any project in your field
- Make a case that the CEG work is needed and will fill a gap in knowledge.
- Stress the most relevant, recent, and comprehensive literature.
- Note: Contact Sara Lowe, Associate Dean for Educational Services, University Library, with questions regarding the literature review at mlowe@iupui.edu or 317-274-0349.
- Reference list may be included in the Project Description or added as an additional document.
- Measurable project goals
- Proposed intervention
- Describe specific actions and interactions that the instructors and students in the course or courses would engage in during the implementation of your project.
- Describe any collaborations, if applicable, the instructor will engage with other instructors in the department or the community to implement this project.
- Describe examples of course materials or products that would be developed to implement the project.
- State how the intervention will be implemented in an inclusive and equitable manner in the course or courses in the project.
- Intended impact on student learning outcomes, success, or other student factors
- Include how your proposal will promote equitable learning outcomes for students
- Expected impact on enrollment (if applicable)
- Plan for sustainability of the curriculum enhancement beyond CEG project timeline, including references to ongoing professional development, assessment, partnerships, and growth.
Section 5. Evaluation/Assessment Plan (500 word maximum)
Project goals: For each of the project goals identified in Section 4, specify metrics you will use to determine if the goals have been achieved.
Student learning outcomes: Describe the evidence that will be used to measure impact on student learning outcomes and experiences and/or success. Include direct and indirect assessments that will serve as:
Formative assessment that will help you monitor the effectiveness of the project as it evolves. Examples of formative assessments include conducting mid-semester student surveys or focus groups to adjust instruction, using course evaluations to refine subsequent course offerings, and journaling instructor self-reflections to track and modify instruction.
Summative assessments that will help you evaluate student learning or success at the end of the project. Examples of summative assessments include final projects, exams, standardized tests.
Examples of direct assessments could include measures of student performance, extent of equity in learning outcomes for diverse students, etc.
Examples of indirect assessments could include enrollment change, student perspectives on inclusive learning experiences and sense of belonging, course DFW rates, program graduation rates (for multi-course series).
You could also visually represent your assessment plan using the table shown below
Student Learning Outcome | Assessment method (concept inventory, student performance artifact, mid-semester feedback surveys, etc.) | Assessment metric (pre- and post-intervention score, student performance metrics, qualitative and quantitative results from surveys) |
|---|---|---|
Section 6. Dissemination Plan (250 word maximum)
Describe how the findings and products will be disseminated within IUPUI, IUPUC, or IU Fort Wayne, and to the larger academic community.
Section 7. Project Timeline (250 word maximum)
- The 2022 CEG project timeline period is May 2022 to June 2023 so the project timeline should fall within that timeframe.
- Use a timeline to depict the schedule for your project
- Your timeline should include start and finish dates for the whole project as well as the specific tasks and project elements that comprise your vision for the project.
- Indicate how the project outcomes will be sustained after the project end date.
- The reader of your proposal should see the broad outlines of your project and the specific tasks you will undertake as the project unfolds. Readers will look not only at the completeness of your list, but also the flow from one phase to the next that suggests the cohesion of your plan and the mastery of your overall vision. Readers are likely to be especially keen to see how work done in one step shapes the effort in later steps. Some CEG proposals have included specific goals and expected outcomes of steps throughout the timeline.
Example Timeline Template:
Month/Year (or other date range) | Activities (could be tasks related to design, development, implementation, assessment, or dissemination) | Related Goals or Outcomes |
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Section 8. Budget
When constructing the budget, keep in mind that 50% of the funding from CTL or IEL will be made available at the start of the project (May 2022), but the other 50% will be provided when the project is completed and the final report is submitted and approved by the CTL or IEL (June 2023). Funding provided by the school/department will be dispersed on a timeline determined by the school/department. Therefore the budget should be aligned with the project timeline, making sure that funds will be available at the time needed to complete the project. If unforeseen circumstances arise, the project team will be allowed to submit one request for a budget adjustment by submitting a revised budget form and budget justification, and a letter of support that indicates approval of the change by the unit providing matching funds.
The budget may include the following:
- Faculty summer stipend (if not on a 12-month contract). Please note that either a percentage of the stipend will go towards paying fringe benefit/FICA costs or fringe would need to be paid by the department/school as part of the match.
- Professional development funds
- Release time (indicate the semester it will occur, the percentage of time involved)
- Training
- Books
- Software (check with university departments/resources including University Information Technology Services and the Center for Teaching and Learning for software currently available free of charge)
- Equipment
- Travel necessary to learn methods or skills related to project. Travel funds for dissemination are limited to one person for one meeting per project.
- Production services
- Graduate/undergraduate student support
Use the budget template worksheet as shown below which is provided with the CEG submission readiness check page.
Budget Worksheet Template | |||
Category | Grant Amount | School/Dept Match | Total |
Personnel Faculty stipend Release time Graduate student Undergraduate student Other
|
$ $ $ $ $ |
$ $ $ $ $ |
$ $ $ $ $ |
Travel* Air, bus, rental Mileage Ground transportation Parking Lodging Per diem Registration
|
$ $ $ $ $ $ $ |
$ $ $ $ $ $ $ |
$ $ $ $ $ $ $ |
Other Books Software Supplies Library needs Equipment Other
|
$ $ $ $ $ $ |
$ $ $ $ $ $ |
$ $ $ $ $ $ |
TOTALS |
$ |
$ |
$ |
*IU Travel Management Services rates should be used
Section 9. Budget Justification
- Must address how both the departmental match and CEG funds will be spent.
- Describe the specific roles and responsibilities of each individual receiving funding on the project.
- For any personnel funds, indicate the percentage of time and time period that it will cover (e.g., $X,XXX for .25 FTE for June and July 2021).
- Explain the nature of any training or travel and why it’s necessary to the project.
- List equipment, software, books requested and why they are needed.
- Explain the nature of production services needed and who will provide them. If applicable, attach an estimate for the production services.
Section 10. Biographical Sketch(es) of PI and Co-PIs
- Limit of one page each for PI and Co-PI, including, for example, educational background, professional experience, recent relevant education-related publications or presentations, other curriculum development projects worked on in the last five years (funded or non-funded).
- Format as a PDF document to upload to the online application.
Section 11. Results of Previous CTL Funding
- If applicable, briefly describe results of previous funding by the Center for Teaching and Learning.
Section 12. Support Letter
- From department or program chair
- Includes name, title, and email address of support letter writer
- The support letter writer should not be a member of the project team
- Support letter should come from someone who is able to make the commitment to provide the funding match
- Verifies the amount and nature of departmental funding match
- Describes how the project fits into an overall curricular plan
- Addresses the suitability of faculty member or team to implement the project
- Describes how the change will be sustained
- Formatted as a PDF document to upload to the online application.
Please provide the above information about what the support letter should contain to the person whom you ask to write the letter.
Once you have prepared your proposal, go to the proposal readiness page, indicate that all sections are ready, and submit your proposal.
